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Philofounder

For founders of UK limited companies

Your limited company, kept in order.

Philofounder works out your Companies House and HMRC deadlines from your own record, files the finance mail from your inbox, keeps the minute book, the register of members and the purchase records, and explains what to do next in plain English. Nothing is filed, sent or paid without you.

Get startedSee how it works

Passwordless sign-in with your email. Your first company is set up in a couple of minutes.

The Heartbeat, the page you land on. Example company and dates.

  • Companies House

    Your record read live on every check

  • Your inbox

    Gmail or Microsoft 365, read-only

  • Your Drive

    Only the folders you choose

  • Locked down

    Passkey or authenticator second step

How it works

Three steps, then it runs in the background

The deadlines need only your company number; everything else joins as you connect it.

  1. Step 1

    Find your company

    Type its name or number. We pull the record from Companies House: officers, people with significant control, registered office and accounting dates. You confirm it and add the two or three things only you know, such as the day you started trading.

  2. Step 2

    Connect what you already use

    Your mailbox, Google Drive and FreeAgent today, each with its own consent and each read-only unless you choose otherwise. Connect one, all, or none: the deadlines work from day one. Open Banking and HMRC VAT are built and in testing with our own companies; they open to customers when HMRC grants production access and our Open Banking arrangement is in place.

  3. Step 3

    Philo keeps watch

    Every morning Philo checks the register, your inbox and your feeds, files what it finds and raises what needs you on the Heartbeat: reminders at 30, 14, 7, 3 and 1 days (the last three also by email), an email when something turns critical, and a Monday summary of what was filed.

What you get

Records, money and people, as well as deadlines

A limited company has to keep records, keep money straight and answer to two registers. Philofounder does the keeping; you make the decisions.

Deadlines and the register

Every statutory date, worked out from your own record, with the rule and its source beside it.

  • Confirmation statement, first and annual accounts, corporation tax payment and return, and the notice to HMRC that you have started trading.
  • Companies House read live on every check, so a new officer, a changed office or a filing reaches the Heartbeat.
  • A compliance page with a standing score and the registers a company must keep, and a filings page to rehearse each filing before the day.
  • We remind you and prepare the paperwork; you or your accountant file.

Records, kept properly

The paperwork a limited company must be able to produce, kept up to date as things happen.

  • A filing cabinet: finance mail filed from your inbox with a reason and a confidence, and anything unsure held for your review.
  • Board minutes with numbered resolutions and actions that feed your deadlines; ratified minutes are frozen.
  • Letters on your letterhead, drafted by Philo from the record, sent by you from your own mailbox.
  • A register of members: share classes, allotments and transfers, the cap table, and a check of PSCs against the register.
  • A copy of every confirmed document filed into the folders you choose on your own Google Drive.

Purchases, bank and VAT

Purchases, bank and VAT in one place, with the evidence attached, so the quarter is ready before it ends.

  • Purchases captured from receipts and invoices, by VAT quarter, with foreign currency settled in sterling from the bank line.
  • The director’s loan account kept as you go, and your FreeAgent ledger alongside, read-only.
  • In testing with our own companies today, not yet open to customers: bank transactions through Open Banking, matched to purchases and filed as monthly statements; and your VAT position read from HMRC through Making Tax Digital.

Your accountant and your team

The people who help you run the company see the same record you do, with only the access they need.

  • Invite your accountant to read and collaborate, or a teammate to help run things.
  • Only the owner changes the team, disconnects a source or deletes anything, and those actions ask for your second sign-in step again.
  • Every action, including everything Philo does, in an activity log that cannot be edited.
  • Several companies in one account, each with its own records, connections and team.

Meet Philo

Answers from your record, with the source

Philo is the part of Philofounder you talk to. Ask what is due, what a letter means, or what to do next, and it answers from your own company record and cites where the answer came from.

  • Reads your record and answers with the source: the rule, the filing, the document or the bank line.
  • Drafts for you to decide on: letters, replies to official mail, minutes, and documents on your letterhead.
  • Notices things: a changed office on the register, a lapsing bank consent, a receipt with no bank line.
  • Never files with a registry, sends an email, pays anything or deletes a record. The two things it can record for you, that a document is final or that you have filed, ask you to confirm first.
When is our confirmation statement due, and is anything wrong on the register?

Philo

Your confirmation statement is due on 14 November 2026, 14 days after the review period ends on 31 October. Before you file, one thing needs attention: Companies House still shows the old registered office. The letter to change it is drafted in Letters and waiting for you.Sources: Companies Act 2006 s.853A; Companies House record, checked this morning; Letters, L-2026-004.

Example exchange with a fictional company.

Connections

Each one with its own consent, and only the access it needs

You choose what to connect, when. Every connection shows on one page with what it reads, when consent ends, and a disconnect that deletes our tokens and revokes access at the provider wherever it allows that.

  • Companies House

    Live for every company, no setup

  • Gmail

    Read-only

  • Microsoft 365

    Read-only

  • Google Drive

    Only the folders you choose

  • FreeAgent

    Read-only ledger

  • Your website

    Read-only survey

  • Open Banking

    In testing: opens to customers once our arrangement with the regulated provider is in place

  • HMRC VAT (Making Tax Digital)

    In testing: opens to customers when HMRC grants production access

Next: Xero and QuickBooks, OneDrive and SharePoint, and calendar reminders. A connection is listed as available only once customers can use it.

Security

How we protect it

Philofounder holds company records and, for some customers, a mailbox, a bank feed and HMRC access. This is how we protect them, and how to tell us if you find a problem.

  • Passwordless sign-in, with a passkey or an authenticator app as the second step. You can see every signed-in device and sign it out.

  • Files and connection tokens are encrypted at rest. Each workspace sees only its own data, and that separation is tested in our build before every release.

  • Read-only by default. Philofounder does not file or pay on your behalf, and sends no ordinary email from your mailbox; Philo drafts and you decide.

  • An activity log that cannot be edited, covering every action by every person and by Philo.

  • Disconnecting a source deletes the tokens we hold and revokes our access at the provider wherever the provider allows it. The owner can export everything, or erase the workspace, at any time.

  • A published vulnerability disclosure policy and security.txt, and a named company behind the service.

Vulnerability disclosure policyPrivacy policysecurity.txt

About your sign-in email

Philofounder is passwordless. When you sign in we email you a single-use link that signs you in and then expires; your second step is a passkey or an authenticator app on your own device. Sign-in links come only from login@philofounder.co.uk. We never ask for a password, card details or bank credentials by email. If a message claiming to be from us asks for more than clicking your link, do not act on it: forward it to hello@philofounder.co.uk and we will look into it.

Questions

Common questions

Who is Philofounder for?

Founders of private limited companies registered at Companies House, especially first-time founders, and the accountants and teammates they invite. Other jurisdictions will follow; the product is built so a company outside the UK can be added without starting again.

Does it file with Companies House or HMRC for me?

No. Philofounder reads the register, works out your deadlines, prepares and reminds, and, once HMRC grants production access, reads your VAT position. Filing and paying stay with you or your accountant. Philofounder emails you reminders and notices, and sends signature requests and, from your calendar, meeting invitations when you ask it to; it never sends ordinary email from your mailbox.

What does it cost?

Philofounder is in early access. There is no charge while we run it with our first companies, and we will tell you before any pricing applies to your workspace.

What can Philo see, and is my data used to train models?

Philo works from your own record: the company, its deadlines, filed documents, purchases and connections, and answers with the source. A model provider is used for the assistant and for reading a document you ask it to read; the text is processed to produce the answer or the extraction and is not used to train models. The privacy policy names each provider and what it receives.

What happens if I leave?

The owner of a workspace can export everything it holds, and can erase the workspace permanently. Disconnecting a mailbox, bank, Drive or ledger deletes the tokens we hold and revokes our access at the provider where the provider offers it; where it does not, the Connections page tells you the one step to finish it in that provider’s own settings.

Do I need an accountant?

Not to use Philofounder. Many companies still use one. Invite yours and they see the same records and deadlines you do, read-only.

More in the guide, which walks through every page of the product.

Get started

Sign in with your email, find your company on the register and see your deadlines straight away. Connect the rest whenever you like.

Get started
Philofounder

Your limited company, kept in order. Philofounder keeps a limited company’s deadlines, records and money in order, and explains what to do next in plain English.

hello@philofounder.co.uk

Trust

  • Sign-in links come only from login@philofounder.co.uk.
  • We never ask for a password, card details or bank credentials by email.
  • Security reports: security@grandpoint.uk

Philofounder is a service of GRANDPOINT LTD, a private limited company registered in England and Wales, company number 16498233. Registered office: 50 Princes Street, Ipswich, IP1 1RJ, United Kingdom. ICO registration ZC084167.

Copyright 2026 GRANDPOINT LTD. Companies House, HMRC and the names of connected services belong to their owners; Philofounder is not affiliated with them.